by Emily Hill

ISO 9001:2015: 3 examples of top management demonstrating commitment to the quality management system

 managers must find a new approach to manage quality - John Oakland4.png

We've talked a lot recently about the new ISO 9001:2015 leadership requirements:

"All quality initiatives are destined to fail without support from leadership."

- John Frankin Acre, JFA Geestao & Technologies


Clause 5.1 of ISO 9001:2015 requires top management to demonstrate both leadership and commitment to the quality management system. Top management must drive continual improvement. 

However, a lot of quality professionals feel top management are not fulfilling their requirements – 67%, in fact (according to the Global Quality Survey 2017). 

So how should top management demonstrate their commitment? Below, we share three examples and give you the opportunity to share your own experiences in this short survey. 

"As soon as leadership got engaged with quality, we found quality took another shape and became a strategic priority for every employee."

- Amr Abour-bakr, Orana Egypt

Example 1: Talking to customers

Part of Qualsys's transition to ISO 9001:2015 has been to formalise existing activities. For example, Qualsys's Managing Director, Mike Pound, has been visiting his company's customers for the past 22 years. But he's now made that a formal duty by setting aside time in his diary to visit three customers every month. 

Mike says: "Now that Qualsys has grown to just under 50 employees, it's more important than ever to make sure we connect with our customers so we can align their needs with our own strategic priorities. 

"In the past month, I've been to see Bunzl, W. E. Rawson and Biocair. I find visiting customers very insightful and I think every managing director should take the time to understand the risks and opportunities their customers face." 

"Senior management and management want to concentrate on sales and profit. We demonstrate how the quality management system can enhance profit. I hold regular meetings with the management teams and feed back the improvements the management system is making to their business."

Roy Jones, RJ Project Management

 

Example 2: Encouraging departments to communicate

During the User Group 2017, John Oakland spoke at length about how a large textile manufacturer transformed its brand's reputation by demonstrating quality performance. 

John said: "This brand had a poor reputation for on-time delivery, but the operational team and the quality team worked really hard for two or three years to nail it. They worked it to death. Eventually, they got absolutely brilliant at it.

"After this, they asked all of their customers, 'What do you think of our on-time delivery now?'. And the customers still said it was poor. And that was because the customers were still thinking about the brand back when the firm's quality performance wasn't as mature."

John continued: "So the quality team realised they had to train their sales team to go and sit with the customer and show a record of their performance, which demonstrated to the customer that they'd delivered on time, every time. And the customer would be very surprised.

"Quality managers need to work on communicating good quality performance – that is partly their job. If you don't help people to translate good quality performance into business language, it's not going to happen."

Quality managers can help leadership engage and demonstrate commitment by translating quality performance into business marketing language. 

Watch John's presentation in full

Example 3: Investing in tools

Gemma Baldan, Key Account Manager at Qualsys, says: "For many organisations, leadership demonstrate their commitment by providing the tools to embed, communicate and manage quality. 

"For example, the University of Leeds is very quality-driven. Messages comes from the top of their organisation using their electronic quality management system EQMS, and that makes for a very successful and positive company culture." 

Many top management teams use EQMS to demonstrate their commitment to quality by: 

  • Informing everyone of the system's importance
  • Making it easy for everyone to participate, take ownership and manage their responsibilities
  • Investing in a solution which benefits everyone
  • The KPI dashboard gives leadership an instant, real-time picture of the business
  • Ensuring the quality policy and quality objectives are compatible with the strategic direction and the "Context of the Organisation"
  • Monitoring the system's performance.

In this case study, Lee Clack, Quality Manager at W. E. Rawson, talks about how he communicated to his top management how the company he needed a tool to centralise quality, health and safety and environmental management system. 

Get more tips, templates and tools, download the business case toolkit here: http://quality.eqms.co.uk/eqms-buying-toolkit

Governance risk and compliance management software

 

Tags: ISO 9001, GRC Leadership, Success Stories