Cloud GRC software vs On-Premise GRC software

Posted by Chris Webster on Tue, Mar 06, 2018

When selecting a new governance, risk and compliance software solution, one important decision you will need to make is whether you will be hosting your system on the cloud or on-premise. 

Cloud-based GRC systems have become much more popular in recent years - especially among small and medium sized businesses - but there are many reasons why you may decide a traditional, on-premise system is better for you.  

Qualsys can actually offer you three options - cloud-based software, on-premise or a hybrid deployment. Hybrid means cloud GRC software can be hosted on your private servers if you choose. 

To help you to make an informed decision, this article shares with you key considerations. 

 Chris w 1.jpg


The most frequently asked question we usually get asked is "Which is the most secure option?" 

Our systems are all hosted in an ISO 27001 data centre, and we have never had a major information security incident. 

Qualsys's cloud hosted system provides you with: 

  • High availability firewall
  • Anti-virus for file servers 
  • Managed to PCI DSS standard
  • Back ups every 15 minutes. 




The initial costs for on-premise are usually higher as you'll need to invest in a Virtual Machine (VM) or a physical server. The minimum server specification for our software:

  • Microsoft Windows 2008 Server/Windows 2012 Server
  • Microsoft Internet Information Server (IIS)
  • Windows Search Service
  • Microsoft SQL 2008 server or higher
  • Recommended 8 GB or higher
  • minimum Intel Xeon 2.4GHz processor or higher
  • A full EQMS system installation requires 1.5GB disk storage with no documents or data loaded
  • Recommended 100GB of disc space for document storage with room for expansion.

You'll also need to ensure you have allocated resource for internal IT time and system maintenance. 

Hosting with Qualsys's cloud solution starts from £120 per month and all of the technical work is completed for you with very little resource required from your internal technical teams. 


Time to set up

For client server systems, we usually recommend allocating 2 days of internal resource to install the software. For systems hosted with Qualsys, it takes 1.5 days to install a UAT and live system. 


Support and help

Whether you have a cloud hosted system by Qualsys or opt for on-premise, you'll still be entitled to an upgrade every year. These upgrades can be completed remotely. 



Both systems can be made availabile via browser (Firefox, Chrome etc) from any web enabled device, including smartphone and tablet applications (IOS and Android). Our software has passed stringent speed tests. 

Need more information about our hosting or technical information? 

Talk to a domain expert or schedule a call when you are next available.

Alternatively, read more about our technical product features by downloading our datasheets.

GRC Softwar datasheets


Tags: EQMS, Implementing EQMS

EQMS transition to BMS, EMS, PLM, ISMS, EHS... What do I need? What's the difference?

Posted by Emily Hill on Tue, Oct 17, 2017

translate good quality performance.png

Over the next few months, you'll notice some big changes on our website. We're launching a new visual identity and heaps of new content. We're hoping that these changes will make it easier for our customers and potential customers to find the information they need. 

In this blog post, we shared our journey to evolve the brand and how we're changing our positioning. We also mentioned that we're moving away from solely offering "EQMS" and offering more management systems such as PLM, BMS and ISMS. 

We felt it was important to explain this in more detail, particularly the reasons behind the changes and what they mean for our business and our customers. 


3 key drivers


1) Our products have evolved

Our product has changed a lot since the last time we overhauled our website. We have new modules and new services, and our customers have found hundreds of new ways to use our software in their businesses.

Our software is no longer used only for quality management or by quality managers – it's used now to manage integrated business management processes, GRC, product lifecycles, environment, health and safety and customer care. 


2) Customer demand

We've found that when we're talking to new customers, we aren't actually competing solely with other quality management software vendors. We're competing against other business management software vendors, GRC software providers and PLM vendors. We're winning many of these contracts as customers find the advanced configuration and functionality of our software is better and ensures a best-practice approach to implementation. As a result, we believe we need to get better at communicating this to our potential customers. 


3) Our industry is changing


It's becoming more widely accepted that the quality management system is actually the business management system. Read more on these changes hereThis is driven by quality leaders recognising a need to move away from isolated systems in individual departments to an approach that extends across the entire business. Quality is every employee's responsibility and everything we do is focused on making management systems that are easy to access, easy to use and scalable.

What's the difference? 

We'll still be offering the same modules, but we'll simply be explaining more clearly how the software can be used. We'll be sharing more case studies to show you how customers have used the software for all different sorts of management systems. 

We hope this helps. If you have any questions about these changes, either drop me an email at or call the office on + 44 (0)114 282 3338.

Tags: EQMS

New quick-start guides added to help desk

Posted by Emily Hill on Thu, May 11, 2017

Declan_Quality_Management_Software_Implementation_Manager.pngDeclan Webster, Service Implementation Manager at Qualsys, has produced new EQMS Quick-Start Guides to help EQMS end-users get off to a flying start when they first begin using the system. EQMS Quick Start.png

Declan said: "EQMS has lots of advanced functionality, compliance analytics and reporting options for administrators. However, we recognise that lots of end-users only need to log in to view their to-do list, approve a document or check a process. 

"Qualsys have created these Quick-Start Guides to sit alongside the EQMS Help Videos to help end-users get familiar with the basic functionality in EQMS. The guides contain useful tips, shortcuts and screenshots. We'll be producing more of these free printable guides over the next few weeks!"

Click here to access the Quick Start Guides from the Help and Knowledge Base

More ways Qualsys can help end-users adopt EQMS 

When rolling out any new software system, you need to:

  • gain insight into your users' activity
  • identify opportunities for improvement
  • get buy-in from your management team
  • maximise your ROI, and
  • measure operational excellence

EQMS customers are eligible for a free system health check: 

Tags: EQMS, Implementing EQMS

How to choose your quality management team

Posted by Marc Gardner on Fri, Mar 10, 2017

Implementing a quality management system is as much about people as it is about processes and policies. 

To do this faster, easier and more effectively, you need to spend some time at the start making sure you have the best people. Knowing what to look for in your quality management team will help you deliver a successful and co-ordinated implementation plan.

With the help of Richard Green, Managing Director and founder of Kingsford Consultancy Services, we've put together five tips to help you choose an effective EQMS project team destined for success.

 #1 – Decide how many people you need

One of the trickier aspects of choosing your project team is deciding how many people to involve. It's tempting to either limit the team to senior management who already know and understand why EQMS is being implemented, or have lots of people from every department. Here you risk either isolating end users from the process or having 'too many cooks', which will dilute the positive impact a project team can have.

A team of 4-6 people is ideal

A project team of 4–6 people is ideal. This ensures you remain streamlined and can easily communicate with each other, while also allowing a range of skills and experience to be brought into the mix.

#2 – Mix up the skills instead of using the same go-to team

You'll need a good mix of ideas and action, so make sure you have a range of skills to call on. It's tempting to use people you're familiar with and who you've worked with before, but you could be missing out. A fresh team will have a new dynamic and create a precedent for embracing change, right from the start of the project.

"The team must possess the necessary interpersonal skills and technical knowledge to get the job done. Without this you have no chance of success." 

Talk with line managers of departments before you build your team. Those managers know their teams best, and will be able to recommend individuals based on their skills rather than their experience. Skills you should look for include good organisation, communication and creativity. You may find that a less senior member of staff will have a 'game changer' approach that is ideal for the project, or that a 'stay-in-the-background' worker has perfect technical experience.

Project teams should have a mix of skills


#3 – Find people who care

"You need individuals who are prepared to put the common cause first." 

If someone on the team doesn't care about the project, they won't be committed to its success. As the project progresses, you might find some of the team get disillusioned – especially during roll-out where the biggest resistance to change always occurs. A good way to keep them motivated is to highlight how the project's success will benefit them personally – for example:

  • They could be promoted
  • More efficient processes make their job easier
  • They won't spend as much time on administrative tasks
  • They will have better working relationships

#4 – Your end-user champion is your word-on-the-street

You've brought EQMS into your company with the aim of continuously improving quality, mitigating risk and making your business more efficient. But your end users are unlikely to buy in to these reasons as a motive for cultural change.


Having an end-user champion who understands and is passionate about the positive changes EQMS will deliver will vastly support you when you roll out EQMS to its eventual users. You'll benefit from their passion about the project bringing about change at a grass-roots level – and they'll also be able to provide useful feedback on what is (and isn't) important to your people when it comes to using EQMS.

#5 – Have strong leadership

The project manager needs to be able to step away from the 'doing' and to delegate. A strong leader is needed for motivation and should be supported by their 'internal quarterback' – the person who manages and motivates team members more closely.

"You need strong leadership, people in key roles who are able to get the best out of those who are working alongside them." 

Forming your team starts with the backbone, your 'internal quarterback', the person who co-ordinates every play to move towards success. To help you find who you're looking for in this role, we’ve put together a sample job description for you to download and use in your search. Depending on the size and complexity of your organisation and the quality management system you use, this could be a full-time or part-time permanent role (a new recruit or an internal promotion), or work alongside another position if the project is relatively small.

 leadership for quality management



What you should do now

Download the stakeholder engagement planner for a step-by-step guide for improving a culture of quality.

Or, for hundreds of useful tools and resources on putting together a business case for an integrated quality management system, download our Business Case toolkit.

Business Case builder


Tags: EQMS, Change Management, Implementing EQMS, Quality Culture

3 steps to choosing your best eQMS solution: eQMS Vendor Scorecard

Posted by Emily Hill on Fri, Jan 22, 2016

Enterprises of all sizes are deploying electronic quality management systems, and reaping the benefits of simpler management, flexibility, mobility and cost-effectiveness. 

However, electronic quality management systems will vary in their functionality, scaleability and resilience. When choosing an eQMS vendor, there is no point in attempting to fit square pegs into round holes. If your eQMS does not help you to achieve your goals, it is not going to be a success.


Image: To achieve potential, basic requirements and acceptance needs must first be established. 


If you are looking to overhaul your back-end business processes, transform GRC management in your company, and are considering your software options to help you to achieve these goals, this three step processes will help you to eliminate supplers who do not meet your requirements and choose the best software solution to help you to achieve your goals. 


3 Steps to Choosing an eQMS Vendor: 


#1. Basic Requirements

Firstly, ensure that your eQMS vendor meets all of your basic requirements. You have probably decided that you require an eQMS for auditing, document management, change managementrisk management, supplier management, issue tracking and / or training records management so that you can achieve an ISO standard, improve regulatory controls or for better overall GRC management.

Start by defining what you actually need and check that the solution will meet those requirements. These will be completely unique to your company based on your external and internal requirements.  


#2. Acceptance Needs 

For an electronic quality management system to be accepted by all parties, you need to ensure that the system will meet the "acceptance needs" of all stakeholders. 

Here are some questions you may wish to ask: 

Management Questions: 

  • What GRC modules are offered and can they be integrated? 
  • Will you require regular contact with your EQMS vendor?
  • Is the system easy to use?
  • Is there any evidence of the vendor innovating? 
  • Can user access be controlled? 
  • What do their customer references say?
  • What is the user experience like? 
  • Do they offer ongoing support and training? 
  • Does the vendor share your values? 
  • Does the system support us to demonstrate our regulatory requirements? 
  • Does this company provide innovative solutions? 
  • Does the vendor have experience with standards our enterprise is trying to achieve?  
  • How does the system automate administrative tasks? 
  • Do they have implementation experience with similar businesses?

Finance Questions: 

  • What is the cost per user? 
  • What is the total cost? 
  • Is the pricing scaleable for when our business grows?
  • What ROI can we expect?
  • Is it an annual license or can we buy it outright?

IT Questions: 

  • Does the system support a mobile workforce? 
  • Does the vendor offer implementation support?  
  • Does the system integrate with existing systems such as SharePoint, Outlook, and Microsoft Applications? 
  • How is it hosted? 
  • Are they investing in their EQMS solution? 
  • How are updates managed? 
  • What is the SLA? 

For more support on what questions to ask and to who, the Stakeholder Engagement Spreadsheet can help you with this stage:

New Call-to-action  


Now you will probably be left with two or three eQMS vendors who can meet all the "acceptance needs".


#3. Achieve Potential

In the EQMS Buying Toolkit, navigate to the Vendor Comparison Tool and download the link labelled "Vendor Scorecard Tool" and this will open an editable excel spreadsheet. 

Now consider 8-10 of your key success criteria for an eQMS. Add them into the spreadsheet under the column "Success Criteria".

Here is an example: 



Put the Vendor names under the column labeled "Vendor Scores". Then, give each of the vendors a score from 1-10 next to your key success criteria. 


Once you have finished scoring each of your vendors, a radar chart will visually show you the best eQMS solution for your requirements. 





What Next?

We've added the eQMS vendor comparison tool to our EQMS Buying Toolkit

You can also find a number of other documents to help you to build a business case for eQMS and win stakeholder engagement.


Governance risk and compliance management software

Tags: EQMS

Qualsys Updates EQMS Search Tool

Posted by Emily Hill on Tue, Jan 12, 2016

Qualsys has updated the entire search functionality on EQMS, providing EQMS users with a faster tool to access documentation within the portal. 


"Many of our customers use EQMS as a central repository for all compliance, statutory and internal documentation. Whilst this eliminates information silos, it also means there is a lot of information to sift through. Being able to quickly navigate to the relevant documentation is essential," said Simon Wells, Training Manager at Qualsys Ltd.

"Our team of developers are always looking for ways to improve user experience on both the desktop EQMS system and within EQMS mobile applications. This new search functionality tool will dramatically speed up the document navigation process, saving our users a considerable amount of time."

The updated EQMS search feature includes a number of powerful new features: 

  • Add documents to favourites: EQMS users can now add documents from the search feature directly into their favourites. This eliminates time taken to search within the navigation tree. 
  • Save searches: Easily access all the relevant documents time and time again by saving a search. 
  • Greater document refinement options: Refine search results by document owners, ISO standard, topic, file type and more.
  • Search multiple fields at once: Search by title, synopsis, content and more, all in one click. 


Two months to go until the launch of EQMS 6.7!

From 18th March, all current EQMS customers will have the option to upgrade to EQMS 6.7.  All new customers will benefit from a range of new features in the 6.7 release including: 

  • Custom metadata fields extends data field creation across all EQMS modules.
  • Improved module integration supports better referencing and navigation between all EQMS modules.
  • Extended audit trails across all records allow administrators to look at the complete history of any EQMS record.

We'll send out more information closer to the date. Please contact us to schedule your EQMS 6.7. upgrade or to take a look at these new features.



Tags: EQMS, Document Management

Quality Leaders Share Their 2015 Review and 2016 Resolutions

Posted by Emily Hill on Thu, Dec 31, 2015

As 2015 draws to a close, many businesses will be reviewing the past year and making plans for 2016. 

We asked Quality Professionals across the globe to share some of their lessons from the past 12 months. Thank you to all of you who joined in by sharing your lessons learnt and your plans for the year ahead. 

Here are some of the responses: 



"Quality Professionals now need a solid business understanding and have to integrate this in all quality processes. Solid communications and an open dialog have been key."

Pufal, Head of Compliance Management

"Continue taking small steps and not thinking that everything can change in a day."

Flannigan, Environment Consultant

"[One of my main issues has been] lack of support from senior management teams who place delivery above quality. Selling quality to meet individual benefits works." 

Jeff, HSEQ Manager

"Placing quality above delivery."

Hedge, Quality Engineer

"Technology alone doesn't deliver transformation, clever application can. Analytics has been essential in optimising processes."

Parkins, Quality Co-ordinator 

"Not all business is good business."

Stevens, Advance Quality Engineer

"We have been negatively affected by the differences in knowledge levels between staff members. We split the team in order to improve our capacity building outcome and the ROI."

Nunez, Quality Training Consultant

"Changing the culture of quality control to quality assurance and training to lean six sigma methodology." 

Andrews, Production Quality Operations Manager 

"Improving supplier quality. Rolling out supplier auditing and meeting compliance standards." 

Vastmans, European Lead Auditor 

"Travelling the world to demonstrate to organisations that the 2015 changes to ISO 9001 and ISO 14001 are significant. If we can ensure this is understood then we've a common foundation on which we can build better management systems."

Green, Head of Technical Services at a Professional Institute 

"Disrupting "the way we do things around here" with quality processes." 

Shaw, Quality Lead

"Making the transition from ISO 9001:2008 to ISO 9001:2015 as smooth as possible." 

Quality Manager

"Building a quality handbook that everyone can use." 

Quality Manager


"I realised early on that whenever I assumed an operative is working and stop monitoring them, bad behaviour quickly returns. Using quality tools and procedures to continually monitor behaviour and prevent bad practices worked really well throughout 2015." 

McDonald, Manufacturing Quality Engineer


A Few New Year's Resolutions: 

We also asked Quality Professional's what their plans were for 2016 by telling us three of their New Year's Resolutions. If you have your own New Year's Resolutions, please feel free to share them in the comments section below or email us.

Here are some of the New Year's Resolutions we recieved:


  1. To succeed on finishing a Training Program for BRC Standard by 2016 third quarter.
  2. To approve at least three internal audits (Self assesment) by Q3 before calling certification body.
  3. To approve initial audit in full with certification body before the end of the year.

Nunez, Quality Training Consultant

  1. Apply and record use of Quality Tools to change culture and expectations.
  2. Condense customer returns and issues details into common streamlined channels to reduce processing time waste and improve response times and effectiveness.
  3. Prepare company to get certified to ISO 9001:2015 in 2018.

McDonald, Manufacturing Quality Engineer

  1. Good quality people and training.
  2. Customer satisfaction.
  3. Realtime monitoring system.

Anupam, Mineral Resources company

  1. Persuade those with resources to cooperate.
  2. Formulate contingency plans and identify those who can really deliver.
  3. Not waste my money and time on efforts that are less likely to succeed.

Gopel, Director


New Year, New Start?

Good luck and best wishes to everyone in 2016.

If you have ambitious New Year's Resolutions, EQMS can provide transformational results. With a number of governance, risk and compliance management modules to choose from, customers benefit from a company-wide centralised system. 

Download the EQMS Buying Toolkit for a range of resources including: product datasheets, stakeholder engagement templates, building a business case guides and much more. 


Governance risk and compliance management software


Tags: EQMS

Information governance: 3 ways EQMS creates value

Posted by Emily Hill on Thu, Oct 08, 2015

Quality managers are required to govern an ever-increasing amount of information. Managing this information effectively is a demanding challenge.  In this article we look at three benefits of effective information governance and how EQMS creates value. 

1) Unlock Corporate Information Assets:

What do polar ice caps, North American oil reserves and your corporate information assets have in common? A question posed by Ed Dobson, Enterprise Content Management Lead at Deloitte during his presentation at the AIIM Trade Members Meeting.

Approximately 70% of the world's fresh water is frozen in ice-caps, rendering it inaccessible for use. 70-80% of the North American oil reserves are also inaccessible. Equally so, approximately 70-80% of valuable corporate information assets are locked up in information silos. 

If 70-80% of information assets are locked away in information silos, it reduces productivity, workflow and general well-being. With regards to policies, procedures and process information, if employees can not access the most current documents, they will risk non-conformances. 

EQMS is a cloud-based software solution which has also been designed to work within SharePoint, Word, Outlook, Excel and Powerpoint, facilitating collaborative and productive workflows by making the information readily available for stakeholders with permission. 


2) Manage Information Chaos:

buy in for document management


It should come to no suprise to you that the amount of data we consume, create and share has exploded in recent years. CSC Insights claims that corporate data doubles every 14 months. 

Controlling the explosion of information in your organisation is also key to gaining greater insights into how your organisation can grow and where your weaknesses are. 

EQMS enables organisations to effectively gain control over information by using one interface. All compliance, governance and risk management documents can be found in one place. 


3) Promote Rapid Change:




Gone are the days when software needed to provide a rapid return on investment, according to Gartner in “Why CIOs Must Flip Three Leadership Behaviours”. Instead, Gartner argues that software must be valued dynamically by the way that it can deal with rapid change.

Although EQMS tends to provide most organisations with a rapid ROI, EQMS also enables rapid change to take place within an organisation. For example, if your organisation has an ambition to achieve a new ISO standard within the next few months, EQMS provides the digital framework to upload all supporting documentation to demonstrate that you meet the standards' requirements. Furthermore, authorised users can also edit workflows without IT intervention, which maintains the momentum on projects. EQMS evolves and scales with an organisation to promote rapid change. 


What next?  

For more information on implementing EQMS into your organisation, download the EQMS buyers toolkit below. The buying kit includes datasheets, a case for document management whitepaper, case studies and much more. 


Governance risk and compliance management software



Image Credits: 


Tags: Quality Management Software, EQMS, Governance Risk and Compliance News

Qualsys welcomes University of Leeds as new customer

Posted by Emily Hill on Wed, Sep 02, 2015

Qualsys is delighted to welcome the University of Leeds as a new customer to EQMS.

After a thorough and competitive evaluation process over several months, Qualsys was awarded the contract to implement an integrated environmental management system (EMS) for the University of Leeds. Consolidating the document management, issue management and audit management modules, the new EMS solution will facilitate the University of Leeds's ongoing commitment to health, safety and environmental management.

As one of the world’s leading research universities, the University of Leeds carefully selected EQMS because of its intuitive design and powerful features, including SAP integration and customisable Key Performance Indicator (KPI) reporting.

The University of Leeds recently set ambitious initiatives to strengthen its sustainability. These key initiatives include:

  • Embedding sustainability through collaboration
  • Making the most of resources
  • Building knowledge and capacity
  • Being a positive member of society

Integrating new initiatives into the everyday processes of complex organisations such as universities can pose a considerable challenge.The versatility of EQMS allows organisations to adapt it to their specific requirements and help make the integration process run as smoothly as possible.

Jo Firth, Facilities Directorate Health and Safety Manager at the University of Leeds, said: "EQMS Audit Manager has been used for the Commercial Services and Campus Support OHSAS 18001 audit and passed with zero non-conformances. We have plans to use EQMS Audit Manager for our Residences OHSAS 18001 re-audit in October and Estates Services will be using EQMS Audit Manager for OHSAS 18001 audit next year. We also plan to use the software system for ISO 9001 accreditation."

EQMS will support the key initatives for the University of Leeds in various ways:

Embedding sustainability through collaboration

To assist with the collaboration of information between a huge network of 40,000 students and staff, the University of Leeds has invested in an advanced Document Management system. EQMS Document Manager will help employees to seamlessly share relevant documentation electronically. 

Making the most of resources

The University is demonstrating its commitment to environmental management by becoming ISO 14001 accredited. EQMS software underpins compliance and will enable the University of Leeds to manage all of its compliance initiatives within one system. With streamlined KPI reporting via the EQMS Dashboard, the University will be able to easily monitor and improve the efficiency and effectiveness of its compliance processes. 

Building knowledge and capacity

Essential to the success of a university is the ability to build knowledge and capacity. EQMS Training Records Manager centralises all training requirements and highlights to each user any outstanding modules. The system also has a built-in electronic signature system which ensures employees receive and acknowledge any mandatory updates and training.

Being a positive partner in society

Part of being a positive partner in society involves managing any problems responsibly. EQMS Issue Manager provides automation and collaboration that addresses business issues such as complaints, non-conformance, exceptions, deviations and loss-events. By empowering the entire organisation and providing visibility and transparency, EQMS Issue Manager helps to eliminate systemic problems.

Continuous Improvement



Qualsys's New Business Development Manager, Michael Ord, oversaw the tendering process:

“We're very delighted to be working with the University of Leeds at this exciting time. At Qualsys, our software is as bespoke as our customers require– like a suit, tailored to your needs. We're continually developing innovative and adaptable solutions to match each customer’s specific requirements.”


Find out how EQMS by Qualsys can support your organisation with a product demonstration. 


Request your EQMS Software demonstration


Tags: EQMS, Document Management, Issue Tracking System, Environmental Management System, New Customers

ISPE GAMP Forum increasing dialogue in Pharmaceutical Regulation

Posted by Ben Saxton on Tue, Dec 09, 2014

Qualsys recently attended the International Society for Pharmaceutical Engineering (ISPE) GAMP Forum, an event organised to increase dialogue and practical guidance between those involved in pharmaceutical regulation.

Michael Ord and Ben Saxton both attended the event to further their Pharmaceutical sector knowledge and understand the issues many of our clients face. As a vendor organisation we were pleasantly surprised and grateful of the open culture and welcoming nature of the forum.

Common issues within pharmaceutical compliance were shared with other members of the forum with a shared goal of improving practice for all. The November event was held at the recently opened and incredibly impressive Waters Mass Spectrometry facility in Wilmslow. The facility is an inspiring space to hold a forum and all delegates enjoyed the fine catering provided.


The forum consisted of a number of presentations all delivered by an expert of their field as well as break-out sessions where a number of different topics were debated.

Trevor Simmons of ZigZag started events with a thought-provoking presentation on the use of Cloud solutions. We were all in agreement of the advantages that Cloud could offer but definitions are required around what “Cloud” refers to with Open Clouds, Community Clouds and Private Clouds all available to organisations. Trevor stressed the importance of being aware of the need to control where our data resides, especially if you need to conduct data destruction at any time.

Chris Reid of Integrity Solutions updated the forum on the ISPE special interest groups including mobile apps led by Sion Wyn of Conformity, the result of which is the ISPE GAMP Mobile best practice. This discussion may have been aimed at addressing issues faced by mobile apps designed for the general public more than the corporate world but was still of great interest to ourselves. Our iEQMS Auditor App for the iPad is in general use by a great number of our clients including those who are FDA regulated.

Sion Wyn

John Andrews of Integrity and Heather Wilkinson from GSK hosted an open floor discussion on regulatory intelligence in which the need for electronic signatures, the FDA being able to take pictures on site and audit trail were all raised. We have been developing a complete audit trail solution to live within EQMS for some time and the points raised within this discussion were reassuring to hear from such an audience.

We attended the round table discussion, focussing on how to select a suitable partner organisation when outsourcing key functions, while as a group we exploring how such a critical relationship is measured. It’s hard to give a definite answer for this but a mixture of well-designed metrics and the less quantifiable ‘how well do they deliver this service’ appears to be the best measure.

"It was enlightening to spend the day with Quality professionals from the Pharmaceutical world, sharing ideas and best practice during the round table break-out sessions. As a supplier of an audit manager application currently in place within the pharmaceutical industry, the final presentation on the use of Mobile Apps within the industry was very interesting and has started numerous new product discussions within our organisation."

- Ben Saxton, Qualsys' Business Development Manager

Qualsys value the continous personal development of their staff as well as ensuring EQMS is developed to provide a solution to the challenges faced by both prospective and existing clients alike. The ISPE GAMP forum helped deliver on both of these points. For a more in depth report or to receive a demonstration of the iEQMS Auditor App please contact Ben or Michael on 0114 282 3338

Request Demonstration

Tags: EQMS, Events, FDA, Pharmaceutical Regulation, GAMP