Governance, Risk and Compliance Blog

A sneak peek at EQMS Equipment Manager 6.8

Posted by Ben Marshall on Mon, Apr 24, 2017

Over 50% of quality professionals said they don't have a full picture of what business equipment they have during "Managing Equipment for Asset Care and Safety" webinar. 

Consequences of this include: 

  • Unsafe, uncalibrated equipment
  • Inability to fulfil an order because you don't have the equipment to do the job
  • Procurement delays or errors 
  • Wasting money, time and effort purchasing equipment your organisation does not need. 

EQMS Equipment Manager enables organisations to systematically maintain and distribute comprehensive equipment records, manage maintenance, calibration and safety checks, and optimise the use of company assets.

During the EQMS Spring User Group last month, Rob Needham, Technical Director at Qualsys, gave customers a preview of a new version of the module, EQMS Equipment Manager version 6.8. 

Needham said: "EQMS Equipment Manager 6.8. is going to be a big step up in terms of functionality and user experience. There are some really exciting changes which will make it much easier to manage equipment lifecycles and much faster for end-users to access the information they need." 

Take a look through this page to view EQMS Equipment Manager 6.8 which will be available from Q2 2017

 

Download updated EQMS Equipment Manager Datasheet >>>

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Asset Register

EQMS Equipment Manager asset register enables you to access a comprehensive database of all your business equipment.  

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 EQMS Equipment Manager enables you to manage the calibration history of assets.

With the module, you can:

  • Record part numbers
  • Serial numbers
  • Model
  • Asset code
  • Detailed technical and functional descriptions

The asset register makes it much easier for stakeholders across your business to find and understand the status of equipment. Users can easily drill down into the history of equipment - calibration audits, documents, standards, and a journal of entries specific to each asset, so you don't need to spend hours seeking the most up to date information.  

Read: 7 questions to ask about your equipment management system

 

 

Store Equipment Types 

Equipment types 2.pngEQMS Equipment Manager enables you to store a comprehensive record of business equipment. The system can be configured with equipment types to suit your organisation. These fields may include:  

  • Plant
  • Machinery
  • Tools
  • Gauges
  • Instruments
  • Vehicles
  • Furniture
  • Technology. 

 

 

Equipment Model Details 

EQMS Equipment Manager enables calibration checks to be regularly maintained and allocated to each piece of equipment for ease of access and simple audit trails. You can also associate Standards and Documents to equipment model groups or types, to reduce compliance burden. 

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Manufacturer

A list of your equipment manufacturers can be accessed in one central location. This helps you:

  • Find addresses, phone numbers and contact details of personnel at your equipment manufacturer.
  • If your supplier no longer exists, you can still find the OEM.
  • Store all manufacturer warranty documents and agreements.

 

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What you should do now  

If you are interested in a best practice approach to managing your business equipment, watch the "Managing Equipment for Asset Care and Safety Webinar" here.

To see more of EQMS Equipment Manager 6.8 , request a 1-to-1 demonstration with one of our team.

 

 Equipment for asset care and safety

 

 

Tags: Equipment Management System

7 questions to ask when managing business equipment

Posted by Emily Hill on Thu, Jun 23, 2016

Business equipment has a life of its own - a start-work date, an identification number, a function, a history, a contract, a need for maintenance, and a retirement date. But many organisations feel like they fail to successfully manage their equipment throughout its lifecycle. 

The consequences of poor equipment management are not only costly, but it can be dangerous and damaging to your reputation. Managing equipment in a systematic process will make your organisation more agile, safer and more profitable. 

For more streamlined, systematic equipment management, here are seven questions you should ask.

1What equipment do we have?

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Image: MP expenses scandal in 2015 demonstrates why it is essential to always know what the organisation is purchasing, public or private sector. 

It is shocking just how many organisations do not keep an updated list of what they own. Even large organisations, who have a sophisticated asset register database, simply fail to register the importance of regularly keeping track of what they have. 

Consequences are inevitably costly. Being unable to fulfil an order because you don’t have the equipment to do the job.  Buying duplicate items of equipment. And wasting money, time and effort purchasing equipment you do not need.

Organisations that do keep track are leaner, more profitable and more responsive to their customers.

 

2. How do we know when maintenance is due? 

As well as the obvious issues with under-maintenance, there are two critical issues with over-maintenance.

1) There is the obvious additional cost that adds no value. Oniqua, an Australian-based expert in the maintenance of equipment in the oil and gas industry has found that organisations typically spend up to 30% of their maintenance costs on equipment with a zero failure rate.

2) There is evidence that intrusive over-maintenance may actually increase the failure rate and introduce additional risk. Federal Aviation Authority statistics show that:

  • Almost 12% of all aircraft accident reports cite a maintenance factor.
  • When failure or malfunction of aircraft equipment is part of an accident or incident, one-third of these malfunctions relate to a maintenance error.
  • Whenever engine delays are encountered, maintenance error accounts for nearly 50% of the causes.

It is important that organisations understand the balance between over and under maintenance. 

 

3. Do employees know how to properly operate equipment? 

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Image: Andrew Jones Pies was fined £250,000for safety offences after  a gas explosion in an industrial bakery oven killed a man and badly injured another. 

Equipment will inevitably fail if it is not operated properly and the consequences can be much worse than broken equipment.

A tragic example of when improper equipment operation caused a fatal accident was at a Pie firm in West Yorkshire in 2010. Mr. Cole, a Baker, made repeated attempts to light a 30 year-old oven unaware gas was building up to a critical flashpoint inside the baking chamber. When the gas did ignite, the blast blew the oven door off its hinges hitting Mr. Cole. 

Preventing fatalities such as this does not only involve training, but also ongoing monitoring. It is important to:

1) find out how your assets should be operated;

2) understand the effects of operating outside of optimum range of operation and;

3) if you can’t operate within the ranges, understand the risks or mitigate the risk.

 

4. Have we properly managed risk?  

Effective equipment management not only manages the operation and maintenance of physical assets, but also manages the risks associated with the ownership and use of the assets. Risk assessment and subsequent management and controls are critical.

A shocking example of unassessed and unmanaged risk is the “Bhopal Disaster” in India in 1984, widely regarded as the world’s worst industrial catastrophe, killing over 4,000 people.

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Adopting a systematic approach to risk management minimises the potential for equipment problems with serious consequences. An ISO 31000 based process will guide you through;

  • Establish context
  • Risk assessment: Risk identification, Risk analysis, Risk evaluation
  • Risk treatment
  • Monitor and review

 

5. Is equipment accurately valued? 

Consistent accounting policies are essential. This means you must be able to accurately value your equipment on your balance sheet. If you intend to sell on equipment is the fair market value represented in your books? Revaluation of assets is embarrassing and potentially damaging to your share price or ability to borrow.

 

6. Are we meeting regulatory compliance requirements?

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Image: FDA Issues warning to medical device company Zimmer Biomet Holding Inc, who observed unspecified activities that didn't conform with "current good manufacturing practice requirements". Read more: http://www.journalgazette.net/business/FDA-issues-warning-to-Zimmer-Biomet-Holdings-Inc-

If equipment you use subject to regulatory control it almost certainly has the potential to harm your staff or customers.  The Food and Drug Administration in the USA regulate organization using or making Medical Devices. Code of Federal Regulation 21 specifies that you must:

  • Establish and maintain equipment maintenance schedules and procedures.
  • Conduct and document periodic inspections in accordance with procedures.
  • Post any limitations or allowable tolerances visibly close to equipment or make it readily available to persons performing periodic adjustment

Fail to comply and the FDA can shut you down.

 

7How much equipment do we actually have? 

Another challenge is the sheer volume of equipment organisations manage these days. Lower technology costs mean we all have cars, laptops, smartphones, printers, tablets and more. This equipment is critical if we are to work faster, smarter and compete in a global market, but failure to manage all the equipment results in lost, stolen and unmanaged equipment.

 

Optimise your Equipment Management

Listen to best practices on maintaining an asset register, maintenance and calibration tracking by accessing the one hour 'Managing Equipment for Asset Care and Safety' webinar here.  

 

equipment management webinar

 

Tags: Equipment Management System

Managing equipment for asset care and safety [Free webinar]

Posted by Emily Hill on Tue, May 31, 2016

The amount of equipment required to keep a business moving is constantly growing. Yet equipment management visibility continues to be a rough point for many businesses. In fact, over 70% of organisations find it difficult to identify and track business assets. 

The crux of the problem is that as businesses grow rapidly, data becomes fragmented. There is no big picture because information is scattered across the organisation. Change occurs and equipment data becomes inaccurate, inconsistent and disconnected. 

This costs money, saps productivity and prevents many companies from maintaining accurate data for regulatory requirements. But it gets worse. In some cases, delayed or forgotten equipment maintenance poses a major threat to employee safety.

Getting control over your equipment assets can be a daunting task, but not one to be swept under the carpet.

In the webinar, Managing Equipment for Asset Care and Safety, Robert Oakley, Commercial Director at Qualsys draws upon his 20 years' experience consulting and advising organisations on a best practice approach to managing equipment. 

Watch the webinar to learn how to:

  • Overcome the common challenges of managing equipment. 
  • Maintain and distribute comprehensive equipment records and manage maintenance, calibration and safety checks.
  • Use EQMS Equipment Manager to optimise the use of company assets. 

Download the webinar here

 

Tags: Equipment Management System